Bank of Åland Plc: Notice to convene the Annual General Meeting
Bank of Åland Plc
Notice to convene general meeting
February 23, 2023, 8.00 EET.
Notice to convene the Annual General Meeting
Notice is hereby given to the shareholders of the Bank of Åland Plc (Ålandsbanken Abp) of the Annual General Meeting (AGM) to be held at 3.00 p.m. Finnish time (15.00 EET) on Wednesday, March 29, 2023 at the Alandica Kultur & Kongress auditorium, Strandgatan 33, Mariehamn, Åland, Finland.
The reception of persons who have registered to participate in the Meeting and the distribution of voting tickets will commence at 2.00 p.m. on the above date.
A. Matters on the agenda of the Annual General Meeting
The following matters will be dealt with at the Meeting:
1. Opening of the Meeting
2. Calling the Meeting to order
3. Election of persons to check the minutes and to supervise the counting of votes
4. Verification of the legality of the Meeting
5. Verification of attendance at the Meeting and adoption of the voting list
6. Presentation of the financial statements, the Report of the Directors and the Auditors’ Report for 2022
Managing Director’s review.
7. Adoption of the financial statements
8. Decision on allocation of the profit shown in the balance sheet and dividend distribution
The Board of Directors proposes that a dividend of EUR 1.60 per share plus an extra dividend of EUR 0.45 per share shall be paid for the financial year January 1 – December 31, 2022, that the record date for dividend payment shall be Monday, April 3, 2023 and that the payment date shall be Wednesday, April 12, 2023.
9. Decision on granting discharge from liability to the members of the Board of Directors and the Managing Director for the financial year January 1 – December 31, 2022
10. Presentation and adoption of the compensation report
11. The Board’s proposal on amendment of the Articles of Association
The Board of Directors proposes that Section 2 of the Articles of Association be amended in such a way that the references to laws in the description of the Bank’s area of operations agree with currently valid legislation, since the Finnish Act on Mortgage Banks and Covered Bonds (151/2022) has been updated.
After the proposed amendment, the section shall read as follows:
Bolaget, som i denna bolagsordning benämns Banken, bedriver såsom affärsbank i kreditinstitutslagen (610/2014) för inlåningsbanker avsedd kreditinstitutsverksamhet. Banken tillhandahåller även sådana investeringstjänster och sidotjänster som avses i lagen om investeringstjänster (747/2012). Banken bedriver även hypoteksbanksverksamhet i enlighet med lagen om hypoteksbanksverksamhet (151/2022).
The Board also proposes to the AGM that Section 13 of the Company’s Articles of Association be amended to read as follows:
13 § Revisorer
För granskning av Bankens förvaltning och räkenskaper väljs årligen vid ordinarie bolagsstämma minst en och högst två revisorer.
Om endast en revisor valts och denne inte är en revisionssammanslutning, skall även en revisorssuppleant väljas.
Revisorerna väljs för en mandattid som upphör vid slutet av den ordinarie bolagsstämma som följer närmast efter valet.
12. Decision on the number of members on the Board of Directors
It is proposed that the number of Board members shall be set at six.
13. Decision on fees for the members of the Board
The Board of Directors proposes an unchanged annual fee for its Chairman (EUR 35,000), the Deputy Chairman (EUR 30,000) and each other Board member (EUR 28,000). The Board also proposes an unchanged fee per meeting attended for the Chairman (EUR 1,000) and for each other Board member (EUR 750).
It shall be noted that the fee per meeting for Board members’ attendance at meetings of the committees appointed by the Board is EUR 750 per Board member and EUR 1,000 for the committee Chairman. In addition, it shall be noted that compensation for travel and accommodation expenses as well as daily subsistence allowances are paid in compliance with the instructions of tax authorities and the Bank’s travel guidelines.
14. Election of Board members
The Board of Directors proposes the re-election of Board members Anders Å Karlsson, Nils Lampi, Mirel Leino-Haltia, Christoffer Taxell, Ulrika Valassi and Anders Wiklöf for a term of office that will run until the closing of the next AGM. All the persons proposed have agreed to being elected. Åsa Ceder has declined re-election.
15. Decision on the auditors’ fees
The Board of Directors proposes that the auditors’ fees be paid as invoiced.
16. Decision on the number of auditors
The Board of Directors proposes that the number of auditors shall be set at three (3) for a term of office that will run until the day that the amendment of Section 13 of the Articles of Association, which will make it possible to appoint only one auditor, has been registered in the Finnish Trade Register.
The Board proposes that the number of auditors shall be set at one (1) for a term of office that will run from the day that the amendment of Section 13 of the Articles of Association, which will make it possible to appoint only one auditor, has been registered in the Finnish Trade Register.
17. Election of auditors
The Board of Directors proposes the re-election of Henry Maarala, Authorised Public Accountant (KHT), Sandra Eriksson, Authorised Public Accountant (KHT) and Jessica Björkgren, Authorised Public Accountant (KHT), as auditors for a term of office that shall run until the day that the amendment of Section 13 of the Articles of Association, which will make it possible to appoint only one auditor, has been registered in the Finnish Trade Register.
The Board also proposes that the authorised accounting firm of KPMG Oy Ab, with Henry Maarala (KHT) as auditor in charge, be appointed as auditor from the day that the amendment of Section 13 of the Articles of Association, which will make it possible to appoint only one auditor, has been registered in the Finnish Trade Register.
18. Closing of the Meeting
B. General Meeting documents
The above-mentioned proposals by the Board of Directors, this notice convening the Annual General Meeting (AGM) and other documents that shall be available as provided by the Finnish Companies Act are found on the website of the Bank of Åland Plc, www.alandsbanken.fi in Swedish.
The Board’s proposal and the accounting documents are also available at the Company’s head office and at the AGM. Copies of these documents and of this notice convening the AGM will be sent to shareholders upon request. The minutes of the Meeting will be available for viewing on the Company’s website no later than April 5, 2023 in Swedish.
C. Instruction for participants in the Annual General Meeting
1. Right to participate and registration
Shareholders who were listed on March 17, 2023 (the record date for the AGM) in the Company’s shareholder register, which is maintained by Euroclear Finland Ab, are entitled to participate in the Meeting. A shareholder whose shares are registered in his or her Finnish personal book-entry securities account is listed in the Company’s shareholder register.
Shareholders wishing to participate in the AGM must register no later than 12 noon on Friday, March 24, 2023.
They may register for the AGM:
a) via the internet at the address www.alandsbanken.fi/bolagsstamma;
b) by telephone at +358 18 29 011;
c) by fax at +358 18 291 228 or
d) by letter addressed to Bank of Åland Plc, PB 3, AX-22101 Mariehamn, Åland, Finland.
When registering, please state the shareholder’s name, personal identity code or business ID number and the name of any assistant or authorised representative and the representative’s personal identity code. These personal data will be used only for purposes attributable to the AGM and for processing of registrations related to this.
If needed, the shareholder and his/her authorised representative must be able to prove their identity and/or authorisation at the Meeting venue.
2. Holders of nominee-registered shares
A holder of nominee-registered shares is entitled to participate in the AGM on the basis of the shares he or she would be entitled to list on March 17, 2023 in the Shareholder Register maintained by Euroclear Finland Ab. Participation also requires that on the basis of these shares, no later than 10.00 a.m. on March 24, 2023 the shareholder has been listed in the temporary shareholder register maintained by Euroclear Finland Ab. In the case of nominee-registered shares, this shall be counted as registration for the AGM. Changes in the shareholding after the record date for the AGM shall not affect the right to participate in the AGM or the shareholder’s number of votes.
Registration shall be carried out by the asset manager’s account administrator no later than the above-mentioned date. A holder of nominee-registered shares is urged to request instructions well in advance from his or her asset manager regarding entry into the temporary shareholder register, issuance of powers of attorney and registration for the AGM. The asset manager’s account managing institution shall register the holder of nominee-registered shares who wishes to participate in the AGM in the Company’s temporary shareholder register no later than the above-mentioned deadline.
Authorised representatives and powers of attorney
Shareholders may participate in the AGM and exercise their rights at the Meeting through authorised representatives. A shareholder’s authorised representative must show a dated power of attorney or otherwise prove in a reliable manner that he or she is authorised to represent the shareholder.
If a shareholder is represented at the Meeting by more than one authorised representatives, who represent a shareholder with shares in different book-entry securities accounts, at the time of registration the shareholder must state on the basis of which shares each authorised representative is representing the shareholder.
Any original powers of attorney should be sent to the Bank of Åland Plc, PB 3, AX-22101 Mariehamn, Åland, Finland and be in the possession of the Company before the expiration of the registration period. Please label the envelope “Annual General Meeting” or “AGM”. Alternatively, a copy of the power of attorney may be sent by e-mail to email@example.com, in which case the original power of attorney shall be shown at the AGM.
4. Other instructions and information
Shareholders who attend the Meeting are entitled to ask questions concerning matters being dealt with at the Meeting, pursuant to Chapter 5, Section 25 of the Finnish Companies Act.
On the date of this Notice convening the Annual General Meeting, the number of shares in the Bank of Åland Plc totals 6,476,138 Series A shares, which represent 129,522,760 votes and 8,799,766 Series B shares, which represent 8,799,766 votes, or 15,275,904 shares and 138,322,526 votes in all. Each Series A share has 20 votes at the Meeting and each Series B share has one vote, but subject to the limitation on voting rights stipulated in the Articles of Association, Section 7.
Mariehamn, February 22, 2023
Board of Directors